Counseling Operations Platform
Manage Better.
Counsel More.
HopeStack brings intake, scheduling, session notes, and supervision into one secure workspace—so your counseling team spends less time on paperwork and more time with the people who need them. Every key action stays within three clicks.
Beta invitations go out first. One email when your spot opens—nothing else.
Streamline Operations
Reduce administrative burden with workflows designed for counseling centers. Less time on logistics, more time for people.
Deepen Client Care
Everything your counselors need in one place. Session notes, case history, and scheduling, so they stay present in the room.
Measure What Matters
Track caseloads, outcomes, and team capacity with dashboards built for directors and supervisors.
Platform Features
One secure workspace for
your entire practice
3-Click Commitment
Open a case, add a note, schedule a session—any key action is three clicks away from anywhere. We design every screen around that promise, so common tasks never get buried.
Guided Intake
Branded intake forms create client records and cases the moment they're submitted. Coordinators assign a counselor in one step—no retyping, no spreadsheets.
Scheduling Built In
Counselor availability, bookings, and reminders live right next to your cases. No separate calendar tool, no double entry.
Role-Based Dashboards
Directors see the whole organization. Counselors see their caseload. Intake sees the queue. Everyone lands on the right page the moment they log in.
Custom Fields & Metadata
Set up your own case statuses and custom fields—no code required. They flow through the whole app, so HopeStack fits individual, marriage, and family counseling alike.
Built for Every Role
Everything you need to
manage your practice
From the director's overview to the intake queue, every role gets a workspace shaped around its job—no digging through screens meant for someone else.
Director Dashboard
Full organizational oversight
See caseloads, counselor capacity, and center-wide trends at a glance. Set up your organization once, then stay on top of it without chasing reports.
Counselor View
Manage caseloads, write session notes, and track client progress, all scoped to your assignments.
People Directory
Manage your client roster and handle new client intake smoothly. Add clients, update their details, and see their full history in one place.
Case Management
Create cases, assign counselors, and follow each one over time—with every note and status change kept together in one place.
On the Roadmap
What's coming next
We're building the features counseling centers have asked for most. Join the waitlist to get early access as each module ships.
AI-Assisted Session Notes
Draft secure session notes in seconds with AI. Counselors stay present in sessions while supervisors review and approve from their own dashboard.
Client Billing
Integrated billing and payment processing for counseling sessions. Invoice clients, track payments, and manage insurance claims from within HopeStack.
Urgent Prayer Requests
Enable clients to submit prayer requests that route directly to their counselor or care team for timely spiritual support between sessions.
Security that takes confidentiality
as seriously as you do
Counseling records are among the most sensitive data there is. HopeStack isolates every organization's data, scopes what each role can see—counselors only their assigned clients, directors the full center—and logs every access to protected health information. Nothing to configure: security is how the platform is built, not an add-on.
- Multi-tenant with Row-Level Security (RLS) on every table
- Role-Based Access Control for Directors, Supervisors, Counselors & Intake
- Audit logs for PHI access and compliance tracking
- Encrypted file storage & HIPAA-aligned infrastructure
- Session-scoped authentication with clear permission boundaries
The Data-Protection Checklist
12 essentials every care ministry needs to keep counselee data safe. Enter your email and we'll send it over.
Coming Soon
Be first in the door
HopeStack opens with beta invitations for Directors, Supervisors, Counselors, and Intake Coordinators. Whether you run a solo practice or a multi-campus center, your place in line starts here.